Features
Everything an independent clinic needs. Nothing it doesn't.
ClinicPilot replaces a stack of scribe, EHR, billing, and portal tools with a single AI-native product. Every feature shares one chart, one coding engine, and one audit trail.
We're not bolting AI onto an EHR. We're building the clinic OS around it.
Three AI products, one shared patient context. Each one replaces a role that's hard or expensive to hire for in a small practice — and together they make charting, coding, and collecting the same motion.
An AI that listens like a resident.
Our speech stack is fine-tuned on millions of clinical minutes — not generic meeting audio. It handles cross-talk, medical abbreviations, and specialty vocabulary without the constant mis-hears that make generic scribes unusable in real clinic rooms.
- Fine-tuned Whisper variant for clinical speech
- Speaker diarization (provider, patient, family)
- PHI redaction on-the-fly for model training opt-outs
An AI that codes like a seasoned biller.
Every note is evaluated by a specialty-specific coding model that knows which ICD-10 combinations trigger denials, when a 99214 is defensible over a 99213, and which payer wants what modifier. Every suggestion shows its reasoning trail.
- ICD-10, CPT, HCPCS, CDT, and E/M time-based coding
- Confidence scores and per-payer rule awareness
- Learns your overrides per provider and per specialty
An AI that chases denials so staff don't.
When a denial comes back, the copilot reads the ERA, matches it against the original claim, and drafts the exact correction — a missing modifier, a different place-of-service, a prior-auth attachment — ready for one-click resubmission.
- Automatic ERA parsing and ledger posting
- Root-cause analysis on denials with suggested fix
- Appeal letter drafting with payer-specific language
Every AI output is traceable to its source — transcript snippet or chart reference — and nothing is committed to the record until a clinician signs it. HIPAA-compliant by design, SOC 2 Type I live.
What we ship
One AI-native product for the whole visit — from hello to paid.
Most clinics today duct-tape a scribe, an EHR, a billing tool, and a patient portal together. ClinicPilot replaces the stack with a single product that shares one chart, one coding engine, and one audit trail.
Ambient AI medical scribe
Press record and see the patient. ClinicPilot listens, transcribes, and drafts a specialty-aware SOAP note before you leave the room. Every generated line is traceable back to the exact moment it was said — no hallucinated histories, no phantom exams.
Lightweight, FHIR-native EHR
Problem lists, medications, allergies, labs, orders, and referrals — without the Epic bloat. Charts render in under 200ms, keyboard shortcuts for everything, and a search bar that finds a patient before you finish typing their first name.
AI coding you can actually trust
Every note is pre-coded with ICD-10 and CPT suggestions, each with a confidence score and a one-click reasoning trail. Approve or override — the model learns your preferences per specialty, per payer, per clinic.
Eligibility and claims, built in
Real-time eligibility via Availity and Change Healthcare at check-in. Clean 837P submission the moment you sign the note. 835 ERAs post automatically, and denied claims land in a prioritized queue with AI-suggested fixes.
A patient portal that patients use
Online booking, digital intake, secure messaging, appointment reminders, and receipts — all under your clinic's brand. We measure success in no-show reduction and front-desk call volume, not in feature-checkbox count.
Compliance as a product, not a checkbox
HIPAA-ready from day one. Encryption at rest and in transit, BAAs signed by default, granular role-based access, and immutable audit logs on every PHI touch. SOC 2 Type I live; Type II in progress.
How it works
From patient hello to paid claim — in one continuous thread.
ClinicPilot collapses four historically disconnected workflows into a single background process. You keep doing the parts only a clinician can do.
- 01
Check in and verify
Patients self-check-in from the portal or kiosk. Insurance eligibility is pulled in real time from Availity or Change Healthcare, and any gaps surface before the provider walks in.
- 02
See the patient
Tap record once. ClinicPilot captures the conversation with HIPAA-grade audio on web or mobile. No prompts to fill, no fields to tab through — just the visit you were going to have anyway.
- 03
Review, don't write
Within seconds of the visit ending, a specialty-tuned SOAP note is ready, with CPT/ICD-10 codes suggested and a confidence score on each. You read, tweak, and sign — usually in under a minute.
- 04
Get paid
The signed note generates an 837P claim the same minute. 835 ERAs post back to the patient's ledger automatically. Denials show up in a prioritized queue with the specific fix recommended.
See it on your visits
Book a 15-minute walkthrough.
A product specialist who has worked inside independent clinics will tailor the demo to your specialty, pull up real example notes, and run a live claim submission against a sandbox payer. No slide deck.
- No credit card. No sales loop.
- Free data migration from your current EHR.
- Cancel anytime in the first 60 days for a full refund.